Career Exploration Program on Stunio

Guide for Career Center coaches · Fall 2026 pilot · Last revised Nov 11, 2026

Calvin's Career Center uses Stunio to run the student side of the Career Exploration Program. Students join in the free Stunio app, read the program guide, submit their application, and receive their job shadow on their phone.

For the fall pilot, the host side stays the way you run it today. You reach out to hosts, collect their details, and set the date and time with them. This guide covers what you do in Stunio to move a student from invite to completed shadow.

1. How the program is set up

Everything lives under the Groups tab:

Where	What it's for
Career Exploration Program (Talent Pools)	The front door for every student. Students join here and complete two requirements: the Student Guide acknowledgment and the Application. Both are due 14 days after a student joins.
One job shadow program per career area (Programs)	There are three private, invite-only programs, one for each career area on the application: Business & Health; STEM; and Education, Humanities, Arts, Social Sciences and Languages. Each area's coach manages that program. You invite your matched students into your program, hold their prep meeting, and send them their job shadow from there.

A student's path through the pilot:

InviteStudent joins the Career Exploration Program
You
FormsStudent reads the guide and submits the application
Student
MatchYou match the student with a host, the same way you do today
You
PrepInvite them to your program and hold the prep meeting
You
SendPost the shadow for that one student
You
ShadowStudent accepts, checks in and checks out
Student
SurveyYou send the student the post-shadow survey
You

Who does what

Career Center coaches	Stunio handles
Invite students and see who's ready Nudge students whose deadline has passed Match students with hosts (offline, as today) Host outreach, host details and scheduling Hold the prep meeting and mark it complete Send each shadow to the matched student Send the post-shadow survey (for now)	Delivering invites and opportunities to the Stunio app Reminding students about requirements The confirmation students get after they apply Check-in and check-out for every shadow Collecting program data and reporting Portal support for you and your students

If you already have a Stunio account with Calvin, sign in at stunio.app as usual. If you don't, Stunio emails you an invite when you're added as a manager:

Open the invite email from Stunio and click the link.
Create your profile. Students see the name and title you enter, so use the title they know you by.
Set your password and sign in at stunio.app. The portal runs in your browser. There's nothing to install.

To give another coach access, click Add Manager on the pool or program page.

3. Invite students

Go to Groups → Talent Pools → Career Exploration Program. The pool opens on the People tab.

Career Exploration Program pool, People tab — The Career Exploration Program pool.

Click Invite Students and pick whichever option is easiest.

By Email

Paste student emails, separated by commas or one per line, then click Send Invites.

Existing Students

Find a student who's already on Stunio by searching their email, full name, last name or student ID. The search only finds exact matches, and only shows students you can see on the Students page.

Upload Roster

Upload a CSV with an email column. Name and program columns are optional. Files can be up to 1 MB, and everyone on the list gets an invite.

Students who aren't on Stunio yet

Every student you invite by email or roster gets the invite at that email address, whether or not they already have an account. A new student downloads the free Stunio app and signs up with the same email, and the invite is waiting for them. A student who already has an account gets it on that account.

To see who hasn't accepted yet, open Pending Invites on the People tab. If a student says they never got an invite, check the email address there.

4. Track who's ready and read applications

A student is ready once both requirements are complete:

Career Exploration Program Student Guide: the student reads the attached guide and checks the box.
Career Exploration Program Application: career area, gender, companies they're interested in, their top three industries in ranked order, roles they'd like to shadow, in-person or virtual preference, and a set of acknowledgments.

Career Exploration Program pool, Requirements tab — The two requirements on the pool, each due 14 days after joining.

On the People tab, each student shows Ready or how many items they've finished, such as 1 of 2 done. Use the Ready and Not ready filters to sort the list. The Ready for Jobs card on the right shows your count at a glance.

Pool with one student, 1 of 2 done — A student who has joined and finished one of two requirements.

Stunio reminds students about their requirements automatically. Once a deadline has passed, you can send another nudge with Remind above the list.

Read a student's application

Click a student's name to open their Member Checklist. Next to the completed application, click View answers.

Application answers — The student's application answers.

When a student submits the application, Stunio sends them a confirmation automatically. You don't need to email them.

5. Match and prepare a student

Matching stays with you for the pilot. Use the student's application to pick a host the way you do now. Their career area tells you which coach they go to:

Business & Health
STEM
Education, Humanities, Arts, Social Sciences and Languages

Invite the student to your program

Go to Groups → Programs and open the program for your career area. Click Invite Students and use Existing Students to find the student.

Job shadow program page — A job shadow program. It's private, so only invited students can see it.

Hold the prep meeting

Each program has one optional requirement, Meet with Career Coach. Students see: "Your Career Coach will reach out to schedule a meeting to help you prepare for your experience." After you meet, open the student's checklist and mark it complete.

Meet with Career Coach staff check — Meet with Career Coach is a staff check, so the coach marks it complete.

6. Send the job shadow to your student

In person? Add the host's address first. An in-person shadow needs the host's address in Calvin's approved work locations. Enter the host's address as a new work location. Stunio gets a notification and approves it. Once it's approved, click Refresh work locations in the posting form and pick it. Add addresses as soon as a host confirms so they're approved before you post.

Once the date and time are set with the host, open your job shadow program and click Post a Job.

Details

Job type: choose Shifts.
Is this job paid?: choose Unpaid. You'll see a note about workers' compensation for unpaid shifts.
Job Title: the host and role, for example "Job Shadow: Nursing at [Host]".
Description: who the student will meet, what they'll see, and anything to bring or prepare.
Number of Students: usually 1.
Work Modality: In-Person or Remote.
Work Address (in person only): pick the host's approved address.
Manager / Supervisor: you, as the coach for this shadow.
Parking Instructions and Dress Code (in person only): where to park, which entrance to use, who to ask for, and what to wear.
Attachments: optional. Only the booked student and your team can open them.

For a remote shadow, the address, parking and dress code fields go away. Put the video link and any instructions in the description.

Remote work modality selected — With Remote selected, you only need a Manager / Supervisor.

Schedule

Choose Fixed Time and One-Time, then enter the date, start time and end time you set with the host. Times are in Eastern time. The summary at the bottom shows exactly what you're posting.

Audience

Choose Send to specific programs.
Under Program, click Add program and pick the program for your career area.
Switch from The whole program to Pick members.
Search for your student and check their name.

Switch to Pick members every time. The program starts on The whole program, which sends the shadow to every student in your program, including students who join later. Pick members only lists students who are already in the program, so invite your student there first (step 5).

Audience step, The whole program selected by default — The default: The whole program. Don't post this way.

Audience step, Pick members selected — Pick members, then search for your student.

If you see "Nobody in this program can accept jobs yet," the shadow can still post. Your student will see it and can accept once they've finished the program's requirements.

Review

Check everything, then post. Your student gets the shadow in the Stunio app and accepts it there.

Tip for hosts you use again: after you post a shadow, save it as a template. Next time, click Start from a template, pick the host, and just set the date.

7. The day of the shadow and after

In-person shadows

The student checks in in the app when they arrive at the host and checks out when they leave. Checking out completes the shadow. You don't need to approve anything. If a student forgets to check out, they can request a manual check-out from the app, and the shadow's manager closes it from the portal.

Remote shadows

Remote shadows work the same way. The student checks in in the app when the shadow starts and checks out when it ends, from wherever they are. There's no location check for remote shadows.

Survey

Right after a shadow, the student can rate the experience in the app with a thumbs up or thumbs down. That quick rating is live now.

For the more detailed feedback, keep sending your post-shadow survey the way you do today. The Career Center Post Job Shadow Survey is already built in Calvin's account, and Stunio will send it to students automatically after each shadow once that feature ships.

Calvin's three forms, under Groups → Forms.

8. What students see

The student gets the invite at their email, downloads the free Stunio app, and signs in or signs up with that email.
They accept the invite to the Career Exploration Program.
They read the Student Guide and check the box, then complete the application. They get a confirmation once they submit.
Their coach invites them to a job shadow program and reaches out to set up the prep meeting.
Their job shadow arrives in the app with the date, time, location, parking and dress code. They accept it.
On the day, they check in and check out in the app.
After checking out, they rate the shadow with a thumbs up or down in the app. Then they get the Career Center's post-shadow survey.

Students can add the shadow to their own calendar for now. Automatic calendar invites are coming.

9. Coming soon

These are planned but not live yet. We'll update this guide as each one ships.

A QR code that links straight to a specific job shadow
Calendar invites sent with each shadow
A host sign-up form in Stunio to replace the Qualtrics host form
The detailed post-shadow survey sent automatically after each shadow
Automatic matching once hosts are on Stunio

10. Getting help

For help with the portal, your account or student invites, email partnersupport@stunio.com or click Need Help? at the top of the portal. We also meet with Ryan every Thursday during the pilot, so bring anything that isn't working.